Client onboarding
“First impressions die in five days of silence.”
✕Contract signed, then nothing. PM, ops and founder bounce emails for a week.
✓Kickoff pack, intake form and project space go out minutes after signature.
AI workflows for service agencies
We help service agencies recover the hours they lose to manual work. Made visible first, then systematic, one workflow at a time.
Founder-led · Fixed fees · Money-back guarantee
01 · The problem
Six workflows quietly eat your team’s week. Not the billable work. The work around it.
“First impressions die in five days of silence.”
✕Contract signed, then nothing. PM, ops and founder bounce emails for a week.
✓Kickoff pack, intake form and project space go out minutes after signature.
“Friday afternoons, gone to chasing updates.”
✕Someone pulls the week together by hand, from Asana, Slack and three inboxes.
✓Drawn from your tools automatically, queued for your approval, sent on schedule.
“Every proposal starts from the last one that almost fits.”
✕Old numbers and someone else’s client name travel between documents.
✓Assembled from approved blocks and your rate card, ready for review in minutes.
“Month-end archaeology.”
✕Billables dug out of Slack, timesheets and memory. Cash arrives late.
✓Drafts assembled from tracked work. You check them, they go out on the 1st.
“Decisions evaporate when the call ends.”
✕Actions live in someone’s head, until they don’t.
✓Notes, owners and next steps filed before you’re back at your desk.
“The lead came Monday. We replied Thursday.”
✕It waits behind client work for days. By then they’ve booked someone else.
✓Qualified, logged and answered with a booking link in minutes.
02 · The method
So we don’t sell transformation. We ship one working workflow at a time. Four-week cycles, fixed fees, and your approval on everything client-facing.
Free · one call
We map where your team’s hours actually go, and what they cost you. You keep the map, whatever you decide next.
1 week · fixed fee
One workflow, taken apart. Every step, handoff and exception documented, with success criteria we both sign.
3 weeks · fixed fee
We build, test and train your team. Anything client-facing waits for your approval, always.
Included
You own everything we build. We stay close for a month to tune it against the real world.
If implementation doesn’t meet the criteria agreed in Discovery, we refund the Implementation fee in full.
We never do
03 · The calculator
Three sliders. No email required. The number is usually worse than you’d guess.
An estimate, on your numbers. The free Lost Hours Map replaces guesses with your actual workflows.
04 · The proof
Every case ships with real numbers, before and after.
A UK service provider whose order processing ran on inboxes and spreadsheets, until the hours became visible.
Read the teardown“Objevo took a refreshingly honest approach to AI when our company contracted them, focusing on business outcomes rather than selling us technology. They recommended AI only where it delivered real value and proved to be equally confident in advising us on process improvements whenever they were the better solution. Would definitely recommend them!”
Founder, the Project Keel agency · Case study 01
Founder & Builder
05 · Who you work with
Objevo is Ioana Costinas: 15 years in software delivery, 7 of them with UK clients, and her own consultancy since 2017. She has built the software, led the teams and run the delivery, scaling one team from 4 to 24.
Objevo runs on the same workflows it sells: lead intake, proposals, status reports, invoicing. If a workflow doesn’t survive her own business, it never reaches yours.
06 · Questions, answered straight
No. Anything client-facing waits for your approval. Drafts queue in Slack, Notion or your inbox, and you decide what goes out.
No. We build one workflow at a time. Each module ships in four weeks at a fixed fee. You decide what comes next, and when.
Ioana leads every project from first call to handover. Objevo is a small senior team that runs your implementation from start to finish.
Yes. The same workflows run inside our own business first, before they reach yours.
If implementation does not meet Discovery criteria, we refund the Implementation fee in full.
No. You need someone who knows the process. Build, testing and training are on us.
Default is n8n and Claude. If your existing stack fits better, we use it.
07 · Start here
One free call. You leave with a map of where the hours go and what they cost, whatever you decide next.
Objevo · Admit one agency
or write to ioana@objevo.com