Automate candidate onboarding.
Compliance documents, right-to-work checks, references, welcome packs — all sent and tracked by hand, for every placement. We build a workflow that kicks them off automatically and keeps them on track.
The problem
A new placement triggers a long string of admin steps: send the contract, request compliance documents, check right-to-work, request references, send the welcome pack. If one slips, you risk delays or compliance gaps — and usually no one owns the whole process.
What we automate
- Kicking off onboarding automatically when a placement is confirmed.
- Sending compliance documents and collecting right-to-work checks.
- Requesting and chasing references, with automatic reminders.
- Sending the welcome pack to the candidate and client.
- A single view of what's complete and what's outstanding, per placement.
How it works
We build the workflow on n8n and Claude, connected to your ATS and document tools. Anything that reaches a candidate or client waits for your approval. The workflow tracks and chases the steps; you keep the judgement and compliance control.
What is manual onboarding costing you?
Estimate in 60 seconds the hours your team loses to admin each month.
Open the Lost Hours Calculator →Onboarding is one workflow. See the full picture of AI automation for recruitment agencies, or book a free Lost Hours Map.