Automate recruitment invoicing & payment chasing.

Invoices raised late and chased by no one keep cash locked up an extra month. We build a workflow that invoices on placement or milestone, sends and chases on its own — so you get paid on time.

The problem

Finance batches invoicing, reminders fall through, and cash sits because no one owns the chase. Every extra day of DSO is cash that could be in your account. At volume, small delays add up to a real cash-flow problem.

What we automate

• Raising the invoice as a Xero draft when a placement or milestone is reached.
• Sending the invoice to the client after your approval.
• Automatic payment reminders on day 7, 14 and 21.
• Escalation to the founder or finance for overdue invoices.
• A single view of what's raised, paid and outstanding.

How it works

We build the workflow on n8n, connected to your project tools and Xero (or your finance stack). You approve what goes to the client; the workflow handles raising, sending and chasing. Cash moves faster, without anyone having to remember to follow up.

Invoicing is one workflow. See the full picture of AI automation for recruitment agencies, or book a free Lost Hours Map.