Automate timesheet chasing for your recruitment agency.

Late timesheets hold up payroll and invoicing. We build a workflow that collects, chases and routes them for approval — so no one on your team spends Friday chasing them down.

The problem

Every week, someone sends reminders to contractors, waits for timesheets, checks them, chases the missing ones, then passes them on for payroll and invoicing. It's predictable, repetitive work — and exactly the kind of thing that, when it slips, delays cash by a week.

What we automate

• Automatic reminders to contractors, on your schedule (e.g. day 5, 6 and 7).
• Collecting and checking timesheets against agreed hours and rates.
• Routing to the manager for approval, with a nudge if it stalls.
• Triggering the invoice and payroll data once a timesheet is approved.
• A single view of what's received, approved and outstanding.

How it works

We build the workflow on n8n and Claude, connected to your ATS, timesheet tool and finance stack. You stay in control: anything that reaches a contractor or client waits for approval. The workflow does the chasing; you keep the judgement.

Timesheets are one workflow. See the full picture of AI automation for recruitment agencies, or book a free Lost Hours Map.